Customer Service is an essential part of any E Commerce project. A good customer service makes your customer come back and purchase from you again. It also helps you promote your products and increase customer satisfaction , while also increasing brand awareness.
Listed below are some of the ways you can channel your customer service.
Phone
Phone is the most traditional way for any business to connect with their customers. Phone can be useful as it helps customers connect quickly with service rep and address their inquiries. However, this only works where orders are infrequent or they require special assistance. A phone line may be jammed because of excessive calling. A customer service representative may spend more time than usual on a customer call putting other customers to hold.
A phone line should be used only when you are sure that you can handle the customer call volume. Having a phone number definitely gives a feeling that you care about your customers and you have a human addressing their concerns rather than a bot
Email is a channel that can help answer questions with a time lag. You can use email channel to let the customer know that you are looking into their problems while you look for the solution. Email also helps in creating a personalized connection with the customer. If you are a founder, you can always thank your customer with a personalized message for their business.
However, the advantage of email gets nullified if you take a lot of time to reply. The customer may get frustrated and anxious if there are no subsequent follow up emails. If it is needed, it is a good idea to even pick up the phone and call the customer rather than doing back and forth on email.
WhatsApp is becoming a popular channel for communication. WhatsApp may be used to send OTP and it is considered more secure than plain text. Status updates too can be shared on whatsapp. Some companies provide a list of menu items for handling customer’s query.
WhatsApp can also be used as a marketing channel in addition to customer service . However, too many messages on WhatsApp which is still considered a personal chat platform may annoy users.
Using WhatsApp though provides more control over the customer service process than emails and combined with other channels can really level up your customer experience.
Social Media
Social media can be your best tool, if used strategically. Social media helps build brand awareness, let people discuss your products and thus provide valuable feedback on your product and processes.
You need to monitor your social media and read the comments put by either interested parties as soon as possible. The comments that are form of complaint should be investigated as fast as possible because responding quickly shows your high levels of customer service.
Chatbots
Chatbots are the latest addition to your customer service systems. Chatbots can range from just providing a menu-based experience to leveraging artificial-intelligence based question and response system.
Chatbots have a bad reputation with customers because they are often not designed to give customers an optimal experience. But if thought through, they can free up customer service team for other important issues while most generic work can be left to the chatbots.
With enough recursion, testing and analysis, a good chatbot system over the time can enhance your customer service. However, it is important that chatbots are just one aspect of customer service and it doesn’t take much time for a customer to get disaffected with its repeated responses. A human in loop when things go out of order is always warranted.
Image by Mohamed Hassan from Pixabay

